How much are manual workflows costing you?
Size the problem before you take the meeting. Most teams use this to sanity-check whether a repetitive workflow is large enough to justify action.
Size the cost of one workflow, not your whole operation. Set these to the hours your team actually spends on the repetitive, cross-system portion of the work — not their entire job.
Most first workflows land between 50% and 65% once human review on exceptions is included. Move higher only if the workflow has clear rules and low exception rates.
How this is calculated
- 6 people spend 15 of 40 hrs/week on this work — that’s 2.25 full-time people dedicated to this workflow.
- Current annual cost = 2.25 × $75K salary = $169K
- Annual savings = 55% automated × $169K = $93K
- The capacity number measures how much full-time work is freed up — not a layoff plan. The people doing this work keep their jobs and move to higher-value tasks.
This is in the range where an audit typically produces a defensible savings estimate. The first pilot should target the step where the most hours are concentrated.
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