ROI Calculator
How much are manual workflows costing you?
Size the problem before you take the meeting. Most teams use this to sanity-check whether a repetitive workflow is large enough to justify action.
No email gate. Directional estimate. Built for ops conversations.
Your operations today
Size the cost of one workflow, not your whole operation. Set these to the hours your team actually spends on the repetitive, cross-system portion of the work — not their entire job.
6
130
15 hrs
2 hrs40 hrs
$75K
$40K$200K
55%
20%80%
Most first workflows land between 50% and 65% once human review on exceptions is included. Move higher only if the workflow has clear rules and low exception rates.
Estimated opportunity
Directional estimate only. Real savings depend on workflow logic, exception rates, system access, and integration complexity. Treat this as a conversation starter, not a forecast.
Current annual cost of this workflow
$228K
Estimated cost with automation
$103K
Estimated annual savings
$125K
$10K
est. monthly savings
2,574 hrs
hours returned per year
1.3 FTE
equivalent capacity
How this is calculated
- Annual workflow hours = 6 people × 15 hrs/week × 52 weeks = 4,680 hrs
- Loaded hourly cost = annual comp × 1.3 burden ÷ 2,000 working hours = $49/hr
- Current annual cost = workflow hours × loaded hourly cost = $228K
- Savings = current cost × 55% reduction = $125K
- “FTE equivalent” is hours returned ÷ 2,000. It is a capacity measure, not a hiring recommendation — the people doing this work keep their jobs and move to higher-value tasks.
What to do with this number
This is in the range where an audit typically produces a defensible business case. The first pilot should target the step where the most hours are concentrated.
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